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Clevedon Players Privacy Policy (GDPR compliant)

Clevedon Players is committed to protecting personal information.

This Privacy Policy relates to our use of any personal information we collect from you when you become a Member or Supporter of the Society.

Members pay a membership fee and Supporters are individuals who are involved in supporting the activities of the Society. This involvement includes (but is not limited to) scenery construction, costumes, properties, publicity, front of house arrangements, stage management, sound, lighting, direction, choreography, music and orchestra. Supporters also include lapsed members, as such members normally wish to remain in contact with the society and may wish to renew their membership at a future date.

The personal information we collect from you
We collect basic personal details such as your name, address, email address, telephone number(s), subscriptions and dates paid, any standing order details etc.
For Members, we may also take your photograph and ask for your biography.

How we use information
We use your information to send you newsletters, letters or emails to give you details of General Meetings, Shows, Rehearsals, Production Meetings and events that are likely to be of interest to you. Your name, and possibly photograph and biography, may appear in our show Programmes and newsletters. Your information may be shared with our committee members. This use is ‘Legitimate Interest’, to enable the society to function and communicate with you.
You will be aware that our show programmes are public documents and that our newsletters are shared amongst our membership and with our supporters.
Your details will be kept on on paper, typically on Membership Application forms, until they are superseded or until you request they be destroyed and also, for ease of use, on computer. Both paper and computer details will be protected against unauthorised access.
If anybody contacts us by email, post, telephone or any other method, they are ipso facto consenting to our communicating back with them. If that contact is to request that their details be removed then, of course, we will comply with that request.
A third party, “Loveridge Design Studio” (which kindly hosts our website and email system) has access to information sent via email, but that information will only be accessed by this third party for purposes of troubleshooting or resolving technical issues. The web hosting company servers are located in Manchester (UK), which is where email information is stored, as well as on the computers of the sender and recipient(s) — typically, officers of the society such as the Secretary, Membership Secretary, and Treasurer.
We will not share your information with other third parties without your consent.

Security
We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your information.

Your rights
Please let us know if your information changes as it is important that the personal information we hold about you is accurate and up to date.
We will keep your information indefinitely after your being an active member or supporter because you may subsequently resume your connection with us and again take part in our activities.
However, you can ask us to remove your personal information from our records at any time and we will do so and stop sending you further newsletters, and updates etc.
You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply write to us at the address below. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you. We will send this to the email or postal address we have recorded for you.

Changes to this Privacy Policy
We may amend this Privacy Policy from time to time; eg to keep it up-to-date or to comply with legal requirements. If there will be any significant changes made to the use of your personal information in a manner different from that stated, we will seek your permission first.

How to contact us
For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a Subject Access Request, please contact us in one of these ways:

By Phone to the Secretary: currently,  Mr Philip Pover   0117-9682501

By email to:  This email address is being protected from spambots. You need JavaScript enabled to view it.

By post to:  Secretary of Clevedon Players,  27 Woodleaze,  Bristol  BS9 2HX

Date: May 2018      [Based on advice from NODA, the National Operatic and Dramatic Association]